Tiêu đề METEOR - VA/EA Talent Pool [All Exercises].pdf ✅

METEOR VA/EA Talent Pool Skills Assessment - Event Planning Presentation CONTEXT Strong virtual assistants help businesses move forward by bringing order, structure, and clarity to complex tasks. Whether you're organizing a project, building a system, or preparing materials for review, the ability to juggle multiple inputs while staying focused on the outcome is a core part of the job. This exercise is designed to evaluate how well you manage information, structure your thinking, and present ideas in a clear, professional way. It will also test your attention to detail, creative problem-solving, and ability to communicate logistics in a way that others can easily follow. BACKGROUND Every year, Nathan Cook—the founder of The HUB Fitness Center—hosts a 3-day Sales Summit in Las Vegas to bring together leaders from across the franchise network. The goal is to align the company’s national sales strategy, introduce new supplements and equipment, and share best practices across gyms. This year’s event will be held from Wednesday, October 15th to Friday, October 17th. Each of the 15 gyms will send their Sales Manager and two top-performing sales reps to attend. With Nathan’s leadership team, support sta , and guest speakers also attending, total in-person attendance is expected to be around 70 people. The keynote speaker is Jeremy Miner, who will lead a two-hour keynote and workshop on day two. His presentation should be streamed live for remote viewing by sales teams who are not attending in person. As Nathan’s Virtual Assistant, he has asked you to plan the entire event and present your plan in a single, branded PDF presentation. Your deliverables should reflect both the event’s logistics and the communication strategy used to coordinate with franchise teams. The total budget for the event is 300,000 USD.
INSTRUCTIONS 1. Research & Preparation ● Research real-world costs for flights, hotel accommodations, conference venues, group meals, entertainment, and any other relevant expenses. ● Look into event venues in Las Vegas that can accommodate a 3-day corporate event of this size. ● Research options for evening team-building or networking activities (for example: group dinners, shows, or social events). ● Review The HUB’s branding folder to make sure your final presentation reflects brand colors, logos, and tone. 2. Create Your Plan ● Use a platform like Google Slides, PowerPoint, or Canva to create your presentation. Make sure that the presentation follows the company branding guidelines. ● Export it as a single PDF. ● Your plan should include the following sections: ■ Event Overview ■ Travel & Lodging Plan ■ Agenda & Schedule (include keynotes, breakout sessions, and downtime) ■ Budget Breakdown – show how the 300K is allocated across all event categories ■ Meal Planning – address dietary needs and general meal structure ■ Evening Activities – outline ideas for nightly group engagement ■ Remote Access Plan – outline how Jeremy Miner’s keynote will be streamed to non-attendees ■ Franchise Communication – include one email template directed to Sales Managers. This email should: ○ Share key event info ○ Ask them to confirm the two reps attending ○ Set expectations for upcoming details or follow-up ○ Request that they send their most updated sales numbers and their team’s performance data at least one month before the event ○ Include contact info for questions ● Feel free to add any other sections or recommendations that you believe would improve the experience or logistics of the event. We want to see how you think. 3. Submission ● Upload your final PDF to a Google Drive folder. ● Share a link to the file with link settings set to “Anyone with the link can view.”
CONSIDERATIONS ● Build with Real Numbers: Don’t just guess. Spend some time researching flight prices, hotel group rates, and venue rental costs. Submissions that use realistic quotes and references will stand out immediately. ● Think Like a Project Manager: You're juggling a lot of details—locations, vendors, schedules, budgets, and people. The strongest submissions will show a clear structure that keeps everything organized and easy to follow. ● Brand Matters: This isn’t just an event—it’s a reflection of The HUB’s brand. Make sure your presentation looks clean and professional, and use the branding assets provided to tie it all together. ● Be Smart About the Budget: When allocating the 300K, think about what matters most. Are there areas where you’d spend more to make an impact? Where can you save without compromising the experience? ● Use the Email to Show Leadership: Your email to Sales Managers is more than just an invite—it sets the tone for the entire experience. Write in a way that’s clear, confident, and friendly. You’re representing Nathan’s leadership.
METEOR VA/EA Talent Pool Skills Assessment - SOP Creation CONTEXT Strong virtual assistants aren’t just task-takers—they’re system builders. One of the most important ways to create long-term value for a business is by building clear, repeatable processes that deliver consistent results. Standard Operating Procedures (SOPs) help ensure that recurring projects are done the right way, every time. They also help new team members get up to speed faster and let business owners focus on what matters most—without needing to be involved in every detail. This exercise will evaluate your ability to document a complex process in a clear, logical, and easy-to-follow format that others can execute reliably. BACKGROUND Let’s imagine it’s one week after the Sales Summit you just finished planning. The event went really well—and even when things didn’t go as expected, the team had a solid plan to address any issues that came up. Because of how smoothly things went, Nathan wants to make sure future events can be planned just as e ectively—even if someone else takes the lead next time. He’s asked you to create a detailed SOP in Notion that outlines exactly how to plan and execute company events in the future, using the Sales Summit as a model. This SOP will serve as a guide to help future team members replicate your process from start to finish. INSTRUCTIONS 1. Research & Preparation ● Review the event plan you created for the Sales Summit to remember what went into it. ● Think through all the components involved in planning a company event—from timelines and logistics to communications and contingency planning. ● Look up examples of strong SOPs and explore best practices for how they’re structured. ● Search online for SOP templates to get inspiration on how to organize and format your document. ● Create a free account on Notion, and if you're unfamiliar with the tool, look up quick tutorials videos on YouTube to learn how to use the features inside of Notion. 2. Build Your SOP ● Create a new Notion page where you’ll document the full process of planning a company event. ● Organize your SOP into what should happen before, during, and after the event. Feel free to add any other sections, recommendations, or ideas that you believe would add value to the SOP. ● Structure the SOP so that anyone reading it could follow the instructions and achieve the same outcome—no guessing, no gaps.