VENDOR PORTAL Procedure to Submit Vendor Invoices via Vendor Portal 1)Click on the Vendor portal link - hƩps://vendorportal.flipkart.net/e/vendor-dashboard If Vendor is submiƫng the Invoices : Click on “LOGIN AS VENDOR” If Flipkart employee is submiƫng the Invoice : Click on “LOGIN AS EMPLOYEE” 2)Enter Vendor registered email id. Please Note: If the email id is incorrect please connect with our Vendor Management Team for updaƟng – Email id of Vendor Management Team =
[email protected] 3) OPT will be sent to vendor registered email id for login 4) Verify your Email id and Enter OTP and click on login. 5) To Submit Invoices please click on menu and select invoice submission (Refer 2nd screenshot below)
6) Click on create invoice for Invoice Submission. 7) Select digitally signed Yes and submit invoice with Valid digital sign to avoid rejecƟon and delay process.
Two OpƟons are provided for Invoice Submission – Manual Invoice Submission & OCR (Optical Character Recognition) which is auto 1) Manual invoice creaƟon – PO Based Invoice Submission - Select PO under Create Invoice. For Agreement/LOE based Invoice – select Agreement under create Invoice And then click on Create to enter the Invoice Details manually Do not USE the OpƟon NON PO for Invoice Submission Please Note: Do not Browse Files and aƩach any document here if you are creaƟng invoice manually. 2) OCR – Browser files and Upload only Valid Individual invoice copy and click on Create – Invoice Details will be extract from invoice and fields will be automaƟcally updated on the next page. If Invoice submission is Manual - Enter all the fields and aƩach invoice & supporƟng documents if any and Submit. If Invoice Submission is via OCR – Validate the details and aƩach the supporƟng if any.
Please Note: 1) For PO based – Currency, tax type, EnƟty/buyer name & GSTIN, FLIPKART BUSINESS SPOC EMAIL ID, COST CENTER, vendor details will auto populate from our PO master. Please validate details before submiƫng to avoid REJECTION & delay in Invoice processing for payment. 2) TRANSACTION TYPE* - Select correct transacƟon type. 3) PO – Enter validate PO number and check the balance before submiƫng. For Non PO & Agreement – field to be blank. Agreement number –to be blank 4) DIGITALLY SIGNED DATE* - Document signed date should be entered. 5) INVOICE TYPE – Select correct invoice type. 6) Invoice number & date – Should be as per invoice copy 7) Currency & Tax type will be auto populated post selecƟng vendor site – Validate before submission 8) Invoice amount & Base amount (without tax) – Should be as per invoice. 9) Select correct EnƟty/buyer name & GSTIN and validate with invoice. 10) Flipkart Business SPOC Email id – Select correct SPOC details to avoid incorrect assignment and RejecƟon of Invoice. 11) Cost code – Non mandatory. However check with Business SPOC and enter correct cost code. 12) IRN number – Enter accurate IRN number 13) Invoice category – It will be selected automaƟcally based on our vendor master however validate and select correct category to avoid incorrect assignment and delay in invoice processing. 14) Bill to & Ship to locaƟon – Search with address and enter correct code. 15) Select vendor Site and validate PAN,GSTIN, Bank details. 16) AƩach invoice, and supporƟng if any documents. 17) Validate all fields before submiƫng and it should match with invoice copy, if there are any discrepancy connect with vendor helpdesk.
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