Title POLICE ORGANIZATION AND ADMINISTRATION.pdf ✅

MODULE 2 LAW ENFORCEMENT ADMINISTRATION POLICE ORGANIZATION AND ADMINISTRATION WITH POLICE PLANNING I. MANAGEMENT AND ORGANIZATION CONCEPTS ORGANIZATION - a group of persons working together for a common goal or objectives - a form of human association for the attainment of a goal or objective - the process of identifying and grouping the work to be performed, defining and delegating responsibility and authority, establishing relationships for the purpose of enabling people work effectively POLICE ORGANIZATION - a group of trained personnel in the field of public safety administration engaged in the achievement of goals and objectives that promotes the maintenance of peace and order, protection of life and property, enforcement of the laws and the prevention of crimes LAW ENFORCEMENT AGENCY - pertains to an organization responsible for enforcing the laws ENFORCEMENT - means to compel obedience to a law, regulation or command OBJECTIVES - refer to the purpose by which the organization was created - refer to the goals of the organizations PNP MISSION “To enforce the law, to prevent and control crimes, to maintain peace and order, and to ensure public safety and internal security with the active support of the community” ADMINISTRATION - an organizational process concerned with the implementation of objectives and plans and internal operating efficiency - connotes bureaucratic structure and behavior, relatively routine decision-making and maintenance of the internal order POLICE - a branch of the criminal justice system that has the specific responsibility of maintaining law and order and combating crime within the society Page 1 of 40
POLICE/LAW ENFORCEMENT ADMINISTRATION - the process involved in ensuring strict compliance, proper obedience of laws and related statutes - focuses on the policing process or how law enforcement agencies are organized and managed in order to achieve the goals of law enforcement most effectively, efficiently and productively SUPERVISION - means the act of watching over the work or tasks of the members of the organization to ensure that desired results are achieved MANAGEMENT - the process of directing and facilitating the work of people organized in formal groups in order to achieve objectives - judicious or wise use of resources (manpower, material, money, equipment, supplies, time etc) AUTHORITY - the right to command and control the behavior of employees in lower positions within an organizational hierarchy - must be viewed in terms of prescribed roles rather than of individuals - a particular position within an organization carries the same regardless of who occupies that position HIERARCHY - represents the formal relationship among superiors and subordinates in any given organization - serves as the framework for the flow of authority downward, and obedience upward, through the department MANAGEMENT OR ADMINISTRATIVE FUNCTIONS 1) PLANNING - the determination in advance of how the objectives of the organization will be attained - the process of setting performance objectives and identifying the actions needed to accomplish them - working out in broad outline the things that need to be done and the methods for doing them to accomplish the purpose set for the enterprise 2) ORGANIZING - involves the determination and allocation of the men and women as well as the resource of an organization to achieve pre-determined goals or objectives of the organization - the process of dividing the work to be done and coordinating results to achieve a desired purpose - establishment of the formal structure of authority through which work subdivisions are arranged, defined and coordinated for the desired objectives Page 2 of 40
3) DIRECTING - involves the overseeing and supervising of the human resources and the various activities in an organization to achieve through cooperative efforts the pre-determined goals or objectives of the organization - also called leading, the process of directing and coordinating the work efforts of other people to help them accomplish important task - task of making decisions and embodying them in specific and general orders and instructions 4) CONTROLLING - involves the checking or evaluation and measurement of work performance and comparing it with planned goals or objectives of the organization, and making the necessary corrective actions so that work is accomplished as planned - the process of monitoring performance, comparing results to objectives and taking corrective action as necessary - also called supervising 5) STAFFING - the task of providing competent men to do the job and choosing the right men for the right job - involves good selection and processing of reliable and well-trained personnel - filling the organization with the right people in the right position 6) REPORTING - the making of detailed account of activities, work progress, investigations and unusual in order to keep every one informed or what is going on 7) BUDGETING - the forecasting in detail of the results of an officially recognized program of operations based on the highest reasonable expectations of operating efficiency PRINCIPLES OF EFFICIENT MANAGEMENT DIVISION OF WORK - work specialization can increase efficiency with the same amount of effort AUTHORITY AND RESPONSIBILITY - authority includes the right to command and the power to require obedience - one cannot have authority without responsibility DISCIPLINE - necessary for an organization to function effectively, however, the state of the disciplinary process depends upon the quality of its leaders Page 3 of 40
UNITY OF COMMAND - subordinate should receive orders from one superior only SCALAR CHAIN - the hierarchy of authority is the order of ranks from the highest to the lowest levels of the organization - shows the vertical hierarchy of the organization which defines an unbroken chain of units from top to bottom describing explicitly the flow of authority ORGANIZATIONAL UNITS IN THE POLICE ORGANIZATION 1) FUNCTIONAL UNITS a) BUREAU - the largest organic functional unit within a large department; comprises of several divisions b) DIVISION - a primary subdivision of a bureau c) SECTION - functional unit within a division that is necessary for specialization d) UNIT - functional group within a section or the smallest functional group within an organization 2) TERRITORIAL UNITS a) POST - a fixed point or location to which an officer is assigned for duty, such as a designated desk or office or an intersection or cross walk from traffic duty b) ROUTE - a length of streets designated for patrol purposes; also called line beat c) BEAT - an area assigned for patrol purposes, whether foot or motorized d) SECTOR - an area containing two or more beats, routes or posts e) DISTRICT - a geographical subdivision of a city for patrol purposes, usually with its own station f) AREA - a section or territorial division of a large city each comprised of designated districts FUNCTIONS IN A POLICE ORGANIZATION 1) PRIMARY OR LINE FUNCTIONS - functions that carry out the major purposes of the organization, delivering the services and dealing directly with the public - the backbone of the police department - examples of the line functions of the police are patrolling, traffic duties, crime investigation Page 4 of 40