Title 2. Chapter Two- Service Benefits.pdf ✅

2 2.03 Housing Allowance 1. 50% of the Housing Allowance will be deducted from staff who resides or will reside with family in approved BRAC accommodation; deduction will be 25% for staff who lives or will live in a single room and 15% who uses a shared room. Staff will apply to concerned supervisor for allotment of BRAC accommodation in prescribed form (Annexure 12/13). Approved copy of the application will be submitted to the concerned Accountant and based on the approval from Head of BLC Operations, any staff will be entitled to reside in BLC. (The changes in this clause is effective from November 22, 2020) 2. Cook and Security Guard, working in field office, can avail BRAC accommodation (if available). In such case, no amount will be deducted from the salary. 3. Staff residing in BRAC accommodation will not use electric iron, heater, rice cooker, induction stove, geyser, room heater, water heater, air cooler, oven etc. that consume excessive electricity. 2.04 Transport Facility 2.04.01 Procedures for availing vehicle 1. Staff will be entitled to get the transport for pick and drop facility based on the availability. To avail the transport facility online transport application will be filled in (Annexure 12/14) and submitted. Moreover, Management will determine the conveyance cost which will be made upon the grade. 2. Staff will take approval to avail transport for official purpose through online. 3. At the end of the journey, user must sign the log book by mentioning the time. 4. Part time staff will not be entitled to any transportation. 5. To avail transport facility for field visit, the requisition must reach to the transport department at least three days prior to the date of journey. In case of regular official duty within Dhaka city, the Requisition should reach the transport department at least one day earlier and before the office hour ends. However, approval will be made subject to availability. 6. If any staff resides in the office after regular office hour and requests for transport facility, the staff will be entitled to avail transport facility after 7.30 pm on the basis of availability. 7. Female staff of Grade 6 and above and male staff of Grade 7 and above will be entitled for BRAC transport for field/ official visit or any other visit for official purpose (Pregnant & Lactating mothers will get preferences. Lactating mothers having child up to 1 year will be allowed to be accompanied by nanny). Approval will be required up to Grade 8 and in this regard the prescribed form should be approved by staff’s
3 supervisor at Grade 8 or above. Approval for staff of Grade 9 and above will not be required. Besides, in special cases concerned Director can allow staff to avail transport for official purpose. 8. Vehicle allotted to one staff cannot be used by another. 9. With the approval of the Programme Head, transport can be used to carry programme materials, equipment etc. 10. Office vehicle will not be used for personal purpose during the office hour. But in case of emergency health issues, staff may avail the facility with approval of the concerned Director. 11. Staff will not allow guest in the office vehicle without approval of concerned Director. 12. Staff can make personal transport requisition by applying online. Generally, for personal use mileage will be calculated from garage to garage. But if the vehicle is used for both official and personal purpose, personal usage will be determined after deducting the official usage from the entire mileage. For personal usage the user will have to pay an amount fixed by the Transport Department. 13. All kinds of official mails will be disbursed by the Assistant of Logistics Department. Official transport cannot be used for this purpose. 14. The drivers will follow the driving rules determined by Transport Department. 2.04.02 Transport facility for Directors 1. Office will arrange transport for Directors for personal and official purpose. 2. Office will bear the cost of Car Maintenance and Fuel and driver’s’ salary. 3. Overtime of driver and tolls will be borne by office till 11:00 pm within Dhaka city. Overtime for private use of car after 11:00 pm will be borne by the Director. 2.04.03 Car scheme for senior management staff (BRAC and BRAC Enterprises): Eligibility and procedures: Car Loan 1. Staff of Grade 9 to 11 will be eligible to apply for car loan (Annexure 14). 2. The loan period will be six years with 0% interest. 3. Payment of the loan will be made through equal monthly instalments which will be deducted from the staff’s salary. 4. The staff may pay the full outstanding balance of the loan at any time. 5. Staff of grade 9 to 11 will get monthly fixed amount as car allowance. There will be no allocated yearly km as free of cost.
4 6. Staff will be eligible for car loan facility and fixed allowance per month as per following table- Grade Maximum Loan Limit (Taka) Fixed car allowances per month (Taka) 9 and 10 25,00,000 50,000 11 30,00,000 60,000 12 and 13 N/A 60,000 Executive Director/ Managing Director N/A 70,000 (The changes in the amount of fixed car allowances is effective from April 1, 2023, ref: 28/2023) 7. In case of availing loan facility, no subsidy will be provided. 8. Eligible staff can apply for another loan after 5 years by paying full arrears. In case of second loan staff must pay back the entire amount (0% interest) by next 6 years. No loan will be granted for third time in a service tenure. 9. Staff of Grade 12 and above are eligible for full time vehicle. Fixed allowance will be applicable for Grade 12 and above in case of using personal vehicle (own by the staff or staff’s spouse or staff’s parents). 10. If any staff of Grade 9 to 11 who is interested to use pick and drop from office will pay Taka 4000 per month. 11. In case of separation of a staff from BRAC, he/ she should pay arrears before getting Release Letter. 12. BRAC may change or amend the allowance and the scheme at any time by giving written notice. 2.05.01 Special Allowance for Recruitment Purpose During recruitment and selection process on weekends or public holidays, staff members who serve as exam coordinator/ examiner/ interview panel member or any other relevant role will be entitled to a Taka 800 allowance per day. Those who attend the Assessment Center on weekends or annual holidays will be entitled to a Taka 1,000 allowance per day. (The changes in this clause is effective from June 1, 2024, ref: 07/2024) 2.05.02 Special Leave for Working on weekend/ annual holiday • Associate Director & above graded staff who will be on international travel on weekend(s) or annual holiday(s) for official purpose can avail one (01) day compensatory leave for each travel. He/ she needs to avail the compensatory leave within the following one (1) month after his/ her return. During international travel, if any staff takes leave and travels on weekend or holiday, he/ she will not be eligible for compensatory leave for that weekend or holiday.