Title FOC Unit-3.pdf ✅

Unit III: Basic Computer Literacy Word Processing Basics (MS Word / LibreOffice Writer): Opening and Closing of documents; Text creation and Manipulation; Formatting of text; Table handling; Spell check, language setting and thesaurus; Printing of word document; Using Spread Sheets (MS Excel / LibreOffice Calc) Basic operations of Spreadsheets; Manipulation of cells; Formulas and Functions; Editing of Spread Sheet, printing of Spread Sheet; Basics of presentation software (MS PowerPoint / LibreOffice Impress) Preparation and Presentation of Slides; Slide Show; How to make an effective presentation: Working with Presentation Tools (Create, Edit, Move, Delete, Resize, Format text object), Working with Graphics tools (Creating Tables, Organization Charts, Hyperlinks), Saving, editing and closing presentation; Taking printouts of presentation / handouts. Word Processing Basics (MS Word / LibreOffice Writer): Opening and Closing of documents; Text creation and Manipulation; Formatting of text; Table handling; Spell check, language setting and thesaurus; Printing of word document; Introduction Microsoft Word (or simply Word) is a word processor developed by Microsoft. It was first released on October 25, 1983 under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including IBM PCs running DOS(1983), Apple Macintosh running the Classic Mac OS (1985), AT&T Unix PC (1985), Atari ST (1988), OS/2 (1989), Microsoft Windows (1989), SCO Unix (1994), and macOS (formerly OS X; 2001). Commercial versions of Word are licensed as a standalone product or as a component of Microsoft Office, Windows RT or the discontinued Microsoft Works suite. File Format Microsoft Word's native file formats are denoted either by a .doc or .docx filename extension. Although the .doc extension has been used in many different versions of Word, it actually encompasses four distinct file formats: Basics Microsoft Office Word 2010 allows you to create and edit personal and business documents, such as letters, reports, invoices, emails and books. By default, documents saved in Word 2010 are saved with the .docx extension. Microsoft Word can be used for the following purposes − 1. To create business documents having various graphics including pictures, charts, and diagrams. 2. To store and reuse readymade content and formatted elements such as cover pages and sidebars. 3. To create letters and letterheads for personal and business purpose. 4. To design different documents such as resumes or invitation cards etc. 5. To create a range of correspondence from a simple office memo to legal copies and reference documents. Explore Window in Word 2010 File Tab: The File tab replaces the Office button from Word 2007. You can click it to check the backstage view. This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations. Quick Access Toolbar: This you will find just above the File tab. This is a convenient resting place for the most frequently used commands in Word. You can customize this toolbar based on your comfort.
Ribbon: Ribbon contains commands organized in three components − 1. Tabs − these appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout is examples of ribbon tabs. 2. Groups − they organize related commands; each group name appears below the group on the Ribbon. For example, group of commands related to fonts or group of commands related to alignment, etc. 3. Commands − Commands appear within each group as mentioned above. Title bar: This lies in the middle and at the top of the window. Title bar shows the program and document titles. Rulers: Word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler appears just beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left edge of the Word window and is used to gauge the vertical position of elements on the page. Help: The Help Icon can be used to get word related help anytime you like. This provides nice tutorial on various subjects related to word. Zoom control: Zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out; you can click the + buttons to increase or decrease the zoom factor.
View Buttons: The group of five buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch through the Word's various document views. 1. Print Layout view − this displays pages exactly as they will appear when printed. 2. Full Screen Reading view − this gives a full screen view of the document. 3. Web Layout view − this shows how a document appears when viewed by a Web browser, such as Internet Explorer. 4. Outline view − this lets you work with outlines established using Word’s standard heading styles. 5. Draft view − this formats text as it appears on the printed page with a few exceptions. For example, headers and footers aren't shown. Most people prefer this mode. Document Area: This is the area where you type. The flashing vertical bar is called the insertion point and it represents the location where text will appear when you type. Status Bar: This displays the document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document, language, etc. You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting options from the provided list. Dialog Box Launcher: This appears as very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group. Saving New Document Once you are done with typing in your new Word document, it is time to save your document to avoid losing work you have done on a Word document. Following are the steps to save an edited Word document 1. Click the File tab and select the Save As option. 2. Select a folder where you will like to save the document, Enter the file name which you want to give to your document and Select the Save As option, by default it is the .docx format. 3. Finally, click on the Save button and your document will be saved with the entered name in the selected folder. Saving New Changes There may be an instance when you open an existing document and edit it partially or completely or an instance where you may like to save the changes in between editing of the document. If you want to save this document with the same name, then you can use either of the following simple options. Just press the Ctrl + S keys to save the changes. Optionally you can click on the floppy icon available at the top left corner and just above the File tab. This option will also help you save the changes. You can also use the third method to save the changes, which is the Save option available just above the Save As option as shown in the above screenshot. Opening New Document A new, blank document always opens when you start Microsoft Word. Suppose you want to start another new document while you are working on another document, or you closed an already opened document and want to start a new document. Here are the steps to open a new document – 1. Click the File tab and select the New option. 2. When you select the New option from the first column, it will display a list of templates in the second column. Double-click on the Blank document; this is the first option in the template list. We will discuss the other templates available in the list in the following chapters. You should have your blank document as shown below. The document is now ready for you to start typing your text. You can use a shortcut to open a blank document anytime. Try using the Ctrl + N keys and you will see a new blank document similar to the one in the above screenshot.