Title SWPPS 4 - Handout - Social Welfare Project, Program Development and Management SWLE Review Notes.docx.pdf ✅

CARL BALITA REVIEW CENTER SOCIAL WORK BOARD REVIEW NOTES 1. Government Projects – are sustained through continuous subsidy and government funding; its continued implementation depends on the reception of the people or beneficiaries, the extent of the necessity of the social need and the political priorities of the political leadership. 2. Civil Society Organization (CSO) Projects – groups like NGO’s are normally sustained through grants and sometime thru government subsidies; its continued implementation depends on the reception of the people or beneficiaries, the needs being addressed and the priorities of project proponents and their funding partners. 3. Business Projects – projects are selected simply on the chances of providing a reasonable return of investment (ROI) to the firm’s stockholders/investors given the firms competitive market situation. PROJECT CONCEPT A project is undertaken under the wings of an organization or agency. Projects are normally viewed within the context of an organization’s strategic plan. Projects that are anchored on an organization’s strategic plan are more relevant and effective. THE PROJECT CYCLE 1. Initiation / Project Designing – project idea is prepared, objectives are set, scope of the project defined, establishing strategies for the project outputs and critical success factors are defined and a work plan is designed. 2. Planning – breaking down the project into smaller parts and tasks. *Project Plans – involve activities and costs that are needed during a project implementation period which could be a few weeks or as much as a year or longer; has a beginning and an end. *Operational Plans – involve continuous activities and are usually updated annually to reflect changes in the activities, costs and income from the projects. 3. Execution & Operations / Project Implementation – project activities are implemented and monitored based on the plan or timeline; the key stage of the project life cycle during which the project plan comes to life; monitoring period. *Project Activation – making arrangements to have the project started; involves coordination and allocation of resources to make project operational. *Project Operations – practical management of a project; project inputs are transformed into outputs to achieve immediate objectives. Approaches to Project Implementation: a. Top-Down Approach – implementation mainly done by agencies from outside the community with limited involvement by the beneficiaries. b. Bottom-Up Approach – beneficiaries implement the project; outside agencies may provide the financial resources and technical assistance. c. Collaborative Participatory Approach – both top-down and bottom-up approaches to project implementation are applied in the process. 4. Closure / Termination – project is brought to its final completion; communicating the results; analyze and assess its productivity and efficiency; provide feedbacks. Types of Project Termination: a. Project Extinction – successfully completed or expectation of failure is too high; sudden stop b. Termination by Addition – successfully completed and institutionalized c. Termination by Integration – the output of the project becomes a part of a different movement. d. Termination by Starvation – impolitic to terminate so the project budget is squeezed until it is a project in name only. PROJECT DEVELOPMENT Part of the life cycle where a project is born. Usually starts with the generation of an idea. Assessing feasibility as well as weighing the challenges and benefits associated with the project. Involves the cycle of project planning, implementation, monitoring and evaluation and documentation. PROJECT MANAGEMENT Social Welfare Project/Program Development and Management...Page | 2
CARL BALITA REVIEW CENTER SOCIAL WORK BOARD REVIEW NOTES It uses the systems approach to implement projects in an organization. Combines the human and the material resources of the organization to achieve a specific purpose. Application of knowledge, skills, tools and techniques to project activities to meet the project requirements. Planning, organizing, motivating and controlling resources (human, material, financial) to achieve specific goals. The achievement of intended project outputs at the least cost of time, money, material and discomfort. PROJECT PROPOSAL It is a document designed to present a plan of action, outline the reason why the action is necessary and convince the reader to agree and approve the implementation of the actions recommended in the document. Project Proposal Format: a. Title Page ● It includes the project title; name of person applying for funds; name of organizations sponsoring the proposal; and length and date of project. b. Proposal Summary – “Abstract or synopsis”; ● Concise description; clear and specific (no use of technical jargons); logically present the main features and explain the importance of the problem; briefly describe “the who” or the proponent is, scope and project cost. c. Introduction and background development situation ● Proponent identifies himself – brief, simple and specific ● Background is expected to answer the question WHY. d. Problem Statement/Assessment of Need Proposal Summary ● There should be a logical connection between the organization’s background and the problems and needs that are to be resolved or met; problem should be clear. e. Program/Project Goal/Objectives and Beneficiaries ● Program objective answers the WHAT and WHY ● Target beneficiaries refer to the WHO f. Program/Project Description and Methods ● The longest and most comprehensive ● It will answer the essential elements, principles and steps of planning g. Evaluation ● It determine the effectiveness in reaching the established objectives; used as a tool h. Budget ● It should be realistic estimate of all costs involved in implementing and operating the project. ● Answers the “how much”; include the cash flow and the components of the cost estimate (personnel and non-personnel costs). i. Schedule ● Answering the WHEN. Considering the use of Gantt chart. j. Future Funding/Sustainability ● Present plan that will assure the funding source to the greatest extent possible that you will be able to maintain this new program. *Remember: “Best plan for future planning is the plan that doesn’t require outside grant support.” RULES FOR MANAGING PROJECT 1. Set a clear project goal 2. Determine the project activities 3. Establish checkpoints, activities, relationships and time elements 4. Draw a picture of the project schedule 5. Direct people individually and as a project team 6. Reinforce the commitment and the excitement of the project team 7. Keep everyone connected with the project informed Social Welfare Project/Program Development and Management...Page | 3